Outlook, Word

Keyboard Shortcut to Paste Unformatted Text in Word and Outlook 2010

February 18, 2015

Have you ever tried to copy text from a website or another document to paste into your own word document or email, only to have the formatting depressingly skewed and not even legible? With the keyboard shortcut to paste unformatted text in Word and Outlook 2010, it will help you retain the text only values (insert gasps of awe and excitement)!

The new shortcut of the week that I am extremely excited to share with you is here!

Step by Step instructions are listed below. If you have any questions please feel free to reach out in the comments section!

  1. Copy the text of the desired content you want to share. (Ctrl + C)
  2. In a new Outlook Email message (which is what I am using for this example but also works in word), Control + V to paste the text into the body of the document.
    • You can tell by the image below that the copy was pasted into the body of the email with the font Arial and in font size 8.5. My standard email settings is font Calibri, font size 11 so I can already tell that the text I just pasted in the body of the email has previous formatting.
    • Keyboard Shortcut to Paste Unformatted Text into an Outlook Email
  3. After pasting the text we have to perform two SEPARATE steps. First, select “Control” and THEN select “T”. If you don’t do this separately, it will not work.
  4. Viola! Your text has not been “formatted” to fit within the living document!
    • In the screen shot below you can see that the text is now displaying in font Calibri, font size 11!
    • Keyboard Shortcut to Paste Unformatted Text into an Outlook Email

Hopefully this provides you with as much joy as it did for myself.

Happy Formatting!

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  • Reply Rebecca Maguire February 18, 2015 at 6:20 am

    Love the blog! I’m learning so much!! Here’s to the end of my User Error streak

    • Reply Esther Maguire February 18, 2015 at 6:22 am

      Hi Rebecca! I’m glad that you are learning so much from the blog! Very excited to continue remotely where my in-presence sister tutelage could not 🙂 <3

  • Reply Gina July 26, 2016 at 2:07 am

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